Placing Materials on Course Reserves

For Use by Instructors and Course Contact Persons

Reserves Services houses materials required or recommended reading for courses. The materials which can be placed on Course Reserves may include: books, journal or newspaper articles, book chapters, and videos & DVDs.

Instructors are encouraged to make use of SmartSite ( for electronic materials.


Reserves staff will accept personal copy material Mon-Fri 8am-5pm. To submit a request for materials to be placed on reserve, please use our Online Submission Form ( which will enable you to see any previously used lists or create a new history of lists for your course. Reserve Services will no longer accept hand written booklist requests.

To ensure Reserves readings are available to students by the beginning of classes, Reserves Lists must be received by the last Friday of:

  • August for Fall Quarter
  • November for Winter Quarter
  • February for Spring Quarter
  • May for Summer Session

Reserves Lists received after the deadline may take up to two weeks to process due to peak workload constraints at the beginning of the quarter and the delays involved in retrieving loaned material.

Reserves List Submission Form (

To expedite service, please provide as much detail regarding each requested item as possible:

  • Edition: Reserves Services will place on reserve the latest edition owned by the library. If a different edition is required for your course, please note the edition and year on the Reserves Request Form.
  • Loan Period: You must check either a 2-Hour, 3-Hour, 1-Day, or 3-Day loan period for each item.
  • Permanent Reserves: If you would like the requested items to be permanently on reserve for your class, please choose "PERMANENT" when asked for quarter information. Titles on your Request List will be hosted permanently in Reserves.

If the library does not own the requested material, a collection development librarian will review the requested material for purchase and addition to the collection.

Renewing a Previous Reserves List

If you would like to renew a previous Reserves List, enter your name or the course information. Any existing lists under a name or course number will appear.


To support Course Reserves videos, viewing equipment is available in Lab 163. Several viewing stations have 2 or 3 sets of headphones to allow for simultaneous viewing. Two region-free DVD players are included in this viewing room. To request a DVD/VHS title on course reserves please use the Reserves List Submission Form ( Please read this FAQ ( to help you with questions for requesting media for your course.

Reserves Media for Classroom Viewing

The Library supports classroom viewing. Media Booking enables instructors to reserve library material for specific times, independently through the Harvest database. You may reserve a title, pick it up on a specified day, and check it out for up to 2 weeks in order to preview and/or show it to your class. If you wish to reserve a title, please follow the Media Booking instructions ( or contact the Reserves Department ( for a short tutorial.


Any material you place on reserves is governed by the provisions of U.S. copyright law. See the following library and campus pages on Copyright and Intellectual Policy, especially:

Personal Copy Materials

Instructors may choose to place copies of personally-owned or departmental textbooks and other materials on Course Reserves. When an instructor elects to pick up their material(s) at the end of the quarter, items must be retrieved in a timely manner or they may become donations to the library's collection. Please be advised that any personal copies that are being retained by Reserves for future quarters may still be circulated as 2-hour Library Use Only when your class is not in session.

Please note, Shields Library must abide by all U.S. copyright laws and campus policies. When placing personal copies of media on reserves, ensure you have documented copyright permission for any derivative works in your collection (e.g. duplicated or burned DVDs or copied VHS tapes). If you need assistance in obtaining legal copies of your video material, consider the Undergraduate Instructional Improvement mini-grant ( offered by the Teaching Resources Center.

Questions and Comments

Please direct questions regarding Reserves Lists to the Reserves Supervisor at (530) 752‑2760 or (530) 752‑2057.

Questions regarding personal copy materials and Library Copyright policy should be directed to the Personal Copy Leader at (530) 752‑2761.

If you prefer, you may send comments or questions to