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Access and Policies
Access to the Collection
The Department is open to the public between 10 am and 5 pm, Monday through Friday. A patron should consult the staff member at the Department's reference desk concerning the availability of collections and the procedures for consulting catalogs and requesting materials. Catalogs, finding aids, indexes, and bibliographies listing books collections, manuscript materials, pamphlets, photographs, ephemera, and other materials are available.
Many collections are stored offsite and need to be retrieved for your research visit. To begin the request process, researchers should e-mail firstname.lastname@example.org at least five business days before visiting. Please wait for confirmation that the collection is available before visiting.
Use of the Collections
Rules concerning patron use are designed to protect the materials and assure that they will always be available. The materials may be used only in the Department's reading room under the supervision of Special Collections staff. No ink may be used in the reading room. All containers, including purses, handbags, briefcases, backpacks, large envelopes, and folders with pockets must be placed in lockers provided at the reading room entrance. Smoking, eating, and drinking are prohibited in the reading room. There is no self-service copying; patrons may arrange for copies to be made of Special Collections material subject to copyright, donor restrictions, and the effect of copying on the original item.
It is policy of the Special Collections Department of the University of California, Davis University Library to not collect personal and private information, as defined below. However, in large unexamined collections and unprocessed boxes of materials personal and private information may exist.
In such a case, the Head of the Special Collections department and designated staff may withhold access to these materials or limit what can be copied (personally or mechanically). The Library will attempt to inform the researcher as to the type of information without divulging details.
- Restricted Information:
- Information to which use is restricted by federal or state law or University or campus policy; or information that is designated as protected from general access or modification, even if such access may not be prohibited by federal or state law or University or campus policy. Types of restricted information include, but are not limited to, information that identifies or describes an individual and information to which unauthorized access, modification, or loss could seriously or adversely affect an individual, UC Davis, its partners, or the public.