Library Privileges

How To Get Library Privileges

Currently registered UCD students automatically have Library privileges with no activation needed. Current faculty and staff may activate their library privileges online. All other patrons may apply at the circulation desks in Shields Library, the Carlson Health Sciences Library, the Blaisdell Medical Library, or the Physical Sciences & Engineering Library. Requests for renewal of library privileges may be made either in person, by email or by phone to your home library. Privileges for unaffiliated borrowers are not issued at all locations.

Photo identification and verification of status or payment (cash or check only) must be presented when registering. A current government-issued photo ID is required. See Library Privileges section below for application procedures and privileges available to different types of borrowers. All borrowers must present a valid library card each time an item is checked out or renewed.

Library privileges are not transferable. Only the individual named on the library card can use the card.

Authorization cards, which allow borrowing by proxy, may be issued to Davis Campus faculty and disabled staff and students. Please see section on Proxy Cards for more information on proxy card eligibility.

UC Davis Undergraduate and Graduate Students

All UC Davis students who are currently registered for classes are automatically registered for library privileges. No activation is needed. UC Davis Student ID cards (AggieCards) serve as library cards. As long as a student remains registered, library privileges will be automatically updated.

Library Borrowing Privileges at other UC Libraries

All currently registered UC Davis students are eligible for borrowing privileges at all other UC libraries by presenting the UC Davis Student ID card and registering for library services.

Regents Scholars and Honors Classes

Davis Regent's Scholars and UC Davis students enrolled in Honors classes are eligible for graduate student privileges. Contact Shields Circulation at shieldscirc@ucdavis.edu for more information about honors undergraduate borrowing privileges.

Filing Fee

UC Davis graduate students on Filing Fee may purchase privileges for $12.50 per quarter. Filing fee privileges are not the same as when regularly enrolled.

Filing Fee Borrowing Privileges do NOT provide VPN access (the ability to access licensed resources from off campus).

  • To obtain or renew privileges, present your student ID and a cash or check payment of $12.50 at a library Circulation Desk.
  • The library must be able to verify Filing Fee status.
  • The fee will be waived if employed in a UC Davis campus research or instructional program, and the library is able to verify employment.
  • Filing Fee privileges may be renewed by mail by sending a check for $12.50 made out to UC Regents and a copy of your student ID. Send requests to the circulation unit of the library most often used. Check the library directory for mailing addresses.

Planned Educational Leave (PELP) and Making Up Incompletes

UC Davis students on Planned Educational Leave (PELP) and UC Davis students making up incompletes may purchase limited borrowing privileges for $12.50 per 3-month period.

  • Students on PELP must present their UC Davis Student ID card and the library must be able to verify their PELP status.
  • Students making up incompletes must present a letter from the professor of the course.
  • Only cash or checks made out to UC Regents are accepted as payment.

UC Davis Student Library Borrowing Privileges at California State University, Sacramento

UC Davis students, including graduate students on Filing Fee, are eligible for borrowing privileges at California State University, Sacramento (CSUS), through a reciprocal agreement. Proof of current registration is required when registering for library privileges at the CSUS Library Circulation Desk.

UC Davis Graduate Student Library Borrowing Privileges at Stanford

UC Davis graduate students, including those on Filing Fee, are eligible for borrowing privileges at Stanford University through a reciprocal agreement. A UC Davis graduate student should first apply at the UC Davis Shields Library Circulation Desk or the Carlson Health Sciences Library Circulation Desk and obtain a Stanford Reciprocal ID card; this card is required at the time of application for library privileges at the Green Library at Stanford. The Stanford Lane Medical Library is not a party to this reciprocal agreement.

Students from Other UC Campuses

Students from all UC campuses are eligible for library privileges at the UC Davis libraries. A current UC student ID card and proof of registration is required. A UC Davis library card will be issued and will expire at the end of the UC Davis quarter.

Members of the UC Academic Senate and Academic Federation

Salaried UC academic personnel are eligible for borrowing privileges at UC Davis University Libraries. Visiting Scholars are eligible for UC Davis borrowing privileges, but may be restricted at other UC campuses. A photo ID is required when obtaining or renewing borrowing privileges. UC Davis Academic personnel may activate their ID card either in person at a library circulation desk, or online. Employment verification is made through the UCOP Employee Database or a call to the departmental personnel representative (salaried personnel only).

Proxy Borrowers

Proxy cards may be issued to designated UC Davis students, employees and other researchers who are working for members of the Academic Senate or Academic Federation. Disabled staff members and students are also eligible to have a proxy. The Academic Senate / Academic Federation member or the disabled staff member or student is the Sponsor. The individual acting for the Sponsor is a Proxy.

Proxy applications may be obtained at the circulation desk of the Shields Library.

A new proxy application is required each year. Proxy cards expire annually on June 30th.

A total of 300 items may be checked out by the Sponsor, including all items checked out by Proxies.

Proxy borrowers must use the “Proxy and Other Account Holder” log in to access proxy account.

The Sponsor is responsible for all materials checked out by a Proxy and for responding to recalls, overdue notices and replacement bills.

Requirements for Academic Senate / Academic Federation members:
  • The proxy borrower must be a UC employee, as verified in the Employee Database, or a registered UC Davis student, as verified in the Student Information System or other researcher specialist assisting the sponsor. All proxies need to provide photo identification.
  • Four proxy cards per Sponsor are allowed.
Requirements for disabled students and staff:
  • The proxy borrower must be employed by the Sponsor, a UC employee (as verified in the Employee Database), or a registered UC Davis student (as verified in the Student Information System).
  • One proxy card per Sponsor is allowed.
  • For more information on services for disabled patrons, please go to Services to Library Patrons with Disabilities.

UC Staff

Salaried UC staff personnel are eligible for library privileges at UC Davis University Libraries. Privileges vary according to payroll title. A record in the Employee Database (EDB/PPS) is required to obtain library privileges.

Unsalaried staff personnel are not eligible for library privileges as employees.

UC Davis Staff may activate their ID card either in person at a library circulation desk or online. Employment verification is made through the Employee Database for UC Davis employees only. Current employment verification for staff from other UC campuses must be provided.

Library cards may be renewed by phone at (530) 752‑8792, email at shieldscirc@ucdavis.edu, or in person at a Circulation Desk. Employment will be verified using the Employee Database before library privileges are renewed.

UC Davis Visiting Scholars

Unsalaried UC Davis Visiting Scholars must present a UC Davis photo ID card and must have an entry in the campus LDAP (Lightweight Directory Access Protocol) in order to be considered for library privileges. See your departmental liaison to start this process.

See Library Privileges for Visiting Scholars (http://www.lib.ucdavis.edu/dept/circ/visiting-scholar-privileges.pdf)PDF

Family members of UC faculty/staff

Spouses and Domestic Partners of UC faculty and staff are eligible for library privileges. Children and parents of UCD faculty and staff residing with the faculty or staff member are also eligible for library privileges. For more information please contact a library Circulation desk.

Library Services for Unaffiliated Borrowers

Library cards issued to unaffiliated individuals include on-site borrowing privileges, but they do not provide access to all library services or materials. Unaffiliated borrowers are limited to 5 circulating items at one time; members of Library Associates may have 10 circulating items at one time.

Unaffiliated borrowers may not check out journals or periodicals. Unaffiliated borrowers are not eligible to use interlibrary loan or the document delivery service, nor do they have off-site access to licensed electronic resources.

Unaffiliated borrowers must be at least 18 years old and be a resident of the state of California. A valid government-issued photo identification must be presented when applying for privileges.

Unaffiliated borrowers may apply for library privileges and request renewal of library privileges at the circulation desks of Shields Library, the Carlson Health Sciences Library, the Blaisdell Medical Library, or the Physical Sciences & Engineering Library. See Borrowing Privileges For Unaffiliated Borrower Groups for available privileges, cost, and borrowing limits. Privileges for unaffiliated borrowers are not issued at all locations.

Verification of status or payment in cash or by check must be presented when registering.

Specific documentation may be required before privileges are granted. Call the circulation desk of the library to be used to determine exactly what documentation is required to obtain library privileges.

Library privileges are not transferable. Only the individual named on the library card can use the card.

Holds, Recalls, and Requests for In-Process Materials

Materials checked out to library patrons cannot be recalled or placed on hold unless a separate hold/recall card is purchased to cover the cost of this service. A Hold/Recall/In-process request privilege card is available for $10.00 and can be used for placing a total of 5 holds, recalls or requests for expedited processing of in-process materials. These cards can be purchased at the circulation desks in Shields Library, the Carlson Health Sciences library, or the Physical Sciences & Engineering Library. When the item is available, the borrower will be notified by email, and the item will be placed on the Hold Shelf for 1 week.

Reference Cards

Reference cards are issued to allow in-building use of material shelved in closed collections, such as material housed in Reserves Services. There is no charge for this card. Photo ID is required. Please apply at the Circulation Desk. Materials on active course reserve are not available to reference card holders. This card may be used at the Northern Regional Library Facility (NRLF) to view materials on-site. NRLF materials may also be retrieved from the facility for use in the Library.

Library Privileges for UC Retirees

Members of the UC Retirement System (UCRS) are eligible for the same level of borrowing privileges as if employed. Access to licensed electronic resources is limited to UCD affiliates with emeritus status and requires a Kerberos account. Verification is done by using the Retiree card supplied by the applicant. Privileges expire annually, except those for emeritus faculty which do not expire.

Library Associates

Prospective borrowers may consider joining the Library Associates. Annual membership in this support organization is $55.00. Members of Library Associates may borrow up to 10 items at one time and receive a 4-week loan period for regular loan items. Library Associates are eligible for loans at Shields Library, the Health Sciences Libraries and the Physical Sciences & Engineering Library. Information and applications are available at library circulation desks.

Library Associates may not check out journals or periodicals. Library Associates are not eligible to use interlibrary loan or the document delivery service, nor do they have off-site access to licensed electronic resources.

Hold and recall privilege cards, that can be used to place holds and recalls on materials that are charged to another borrower, may be purchased for $10.00 for 5 holds/recalls. Hold/Recall cards do not expire.

UC Alumni

All members of the regular UC Alumni Associations (not associations connected with professional schools, except UCSF) may receive a courtesy borrowing card upon presentation of their current Alumni Association Membership card and a photo ID at the Circulation Desk.

Alumni card holders may borrow up to 5 books at any one time, and receive a 4-week loan period for regular loan items at Shields Library and the Physical Sciences & Engineering Library and for the normal loan period at the Health Sciences Libraries. Material may be renewed according to library renewal policies. Hold and recall privilege cards, that can be used to place holds and recalls on materials that are charged to another borrower, may be purchased for $10.00 for 5 holds/recalls. Hold/Recall cards do not expire.

UC Alumni may not check out journals or periodicals and do not have access to interlibrary loan or the document delivery service. UC Alumni do not have access to licensed electronic journals and databases from outside the UC Davis University Library.

Borrowing Privileges for Unaffiliated Borrower Groups

Specific documentation is required before privileges are granted. Call the circulation desk of the library to be used to determine exactly what documentation is required to obtain library privileges.

Borrower Category Cost HSL, Shields & PSE BML
UC Davis Extension Students $12.50/quarter 5 book limit No
UC Davis Special Extension Students Paid by UNEX 5 book limit No
UC Davis Concurrent Extension students Paid by UNEX 5 book limit No
Family Members of UCD faculty Courtesy Limits apply No
Family Members of UCD staff Courtesy Limits apply No
UC Alumni Association members Courtesy 5 book limit 5 book limit
CSUS Students Courtesy 5 book limit No
CSUS Thesis Students $12.50/quarter 5 book limit No
Students in CA public institutions of higher education $12.50/quarter 5 book limit No
Faculty & librarians of accredited institutions of higher education in CA; fulltime appointees only. Courtesy 5 book limit No
Certificated CA public school employees Courtesy 5 book limit No
UCD Library Associates $55.00/yr. 10 book limit Yes
California residents $100.00/yr. 5 book limit No
OCLC Reciprocal Borrowing Program Courtesy 5 book limit No