UC Davis General Library Administrative Forms

Download these Word forms by clicking on the appropriate link, and following the steps to save the file on your hard drive.

Once the form is saved on your computer, please use Word to fill in the blanks, then print and submit for signature(s).

For questions on using these forms, please contact Debbie Ojakangas (2-3444).

Librarians
Librarian Professional Activity Form (revised 1/05/09)	Use this form to document attendance at professional activities and to request funding or other support. Please estimate all expenses and indicate the funding source as appropriate.
Important: Business Traveler Insurance (http://www.uctravel.org)	Prior to departure for each trip for out-of-state and foreign travel, please complete the Business Traveler Insurance form.
Librarian Expense Report (revised 8/22/08)	Submit this form to Library Administration within 5 days of return from approved travel/activities. Include all expenses to assist us in tracking unreimbursed expenses for consideration of year-end funding by the PAC Committee.
Declaration of Lost Evidence (http://accounting.ucdavis.edu/Forms/lost_receipt.doc)	Complete and submit this form when a receipt was not issued or was lost.
Deadlines for Submission	UCD Policy and Procedure Manual Section 300-26, Reporting Travel Expenses. In order for the Library to comply with UCD policy, it is imperative that travelers submit their expense reports with original receipts to Library Administration immediately upon return from travel.

Staff
Staff Training / Professional Development Request Form (revised 1/05/09)	Staff interested in participating in job training and professional development activities should use this form to request release time and/or funding (i.e., registration fees, transportation, etc.,) for classes, workshops, etc. Reimbursement will only be made for expenses documented and approved on this form. If funding is being requested, Administrative approval must be received prior to registration. For Staff Development classes with no fees, please register directly and send a copy of the registration form/confirmation to Library Administration.
Important: Business Traveler Insurance (http://www.uctravel.org)	Prior to departure for each trip for out-of-state and foreign travel, please complete the Business Traveler Insurance form.
Staff Expense Report (revised 8/22/08)	Submit this form with receipts to Library Administration for reimbursement of approved expenses.
Declaration of Lost Evidence (http://accounting.ucdavis.edu/Forms/lost_receipt.doc)	Complete and submit this form when a receipt was not issued or was lost.
Deadlines for Submission	UCD Policy and Procedure Manual Section 300-26, Reporting Travel Expenses. In order for the Library to comply with UCD policy, it is imperative that travelers submit their expense reports with original receipts to Library Administration immediately upon return from travel.